BEATS (Business Expense and Advance Tracking System) is a secure, web-based enterprise application that modernizes and automates three critical financial workflows — purchase requests, payment release requests tied to approved milestones, and employee expenses and personal claims. It replaces fragmented email-driven processes with a centralized system that ensures visibility, transparency, auditability, and compliance.
Structured request creation across project, vendor, category, and T&C. Automated documentation for quotations, GST, PAN, and KYC files, with multi-level approval workflows.
Vendor verification workflow, milestone creation with amount allocation, and full audit trail with activity logs for every action.
Payment initiation tied to approved purchase milestones. Lifecycle states from Not Initiated → Under Process → Processed, with finance hierarchy reviews, queries, and approval comments.
Banking and compliance details (GST, PAN, IFSC) pulled automatically into payment workflows, eliminating duplicate data entry and reducing errors.
Employee-driven submissions with categories, receipts, and invoice data. Sub-expense support, bulk upload via Excel, and multi-level approver workflow with reviews, queries, and revisions.
Historical claims and spend-pattern analytics, full activity logs, and notes for financial transparency — supporting both governance and audit-readiness.
Centralized dashboards for purchase, payment, and expense workflows — with structured forms, approval hierarchies, and complete activity logs across every transaction.
Built-in approval matrices ensure compliant, transparent spending across projects and departments.
Milestone-based payment releases prevent delays and eliminate email-driven approval bottlenecks.
Mandatory entry fields, automated calculations, and document attachment reduce manual mistakes.
Every action is logged with user, timestamp, comments, and documents — ready for audit at any time.
Create, approve, and track all purchase activities with complete documentation and vendor compliance.
Oversee milestone-based payment releases, vendor verification, and audit trails effortlessly.
Submit, review, and track expense claims from any device with clear visibility on approval status.
Maintain verified vendor lists, attach PO documents, and manage end-to-end payment cycles in one place.
See how BEATS centralises your purchase, payment, and expense workflows — with built-in approvals, vendor compliance, and full audit trails.
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